Dashboard
Quick access to all modules
Transactions Loaded
0
Need Review
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Vendors Tracked
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Posted to Books
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Months in Chain
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💼 Workspace
Back up your work to a file — survives browser data wipes
🏦 Banking
⬇Bank Feeds
Import & process CSV
⚖Reconciliation
Bank vs books
📋Registers
General ledger
📅Month Chain
Verify continuity
📆Monthly Recon
Statement vs books
📊 Reports
📊P&L
Income statement
🏛Balance Sheet
Financial position
💧Cash Flow
Money movement
📈All Reports
Reports hub
🏪 Vendors
🏪Vendor List
Subcontractors & suppliers
🧾1099 Center
$600+ tracking
👥 Customers
👤Customer List
Client directory
🧾Invoices & A/R
Billing & receivables
🏢 Company
📓Journal Entries
Manual entries
⚡Enhanced Rules
Rule builder
📑Chart of Accounts
Accounts & rules
⚖Disclosures
Legal & terms
Users & Clients
Manage bookkeepers, supervisors, and client assignments
👥 Users
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🏢 Clients
ℹLoading clients...
Reconciliation History
All saved reconciliations from the cloud
ℹSelect this page to load history.
Bank Feeds
Import · Preview · Review · Process — complete workflow from CSV to categorized transactions
🏢 Active Company
Drop bank CSV files here or click to browse
Multiple files supported · Chase, Capital One, Whitney, Regions, Wells Fargo, BofA and any standard CSV
📁 Files Ready
ClearLedger
Bank Reconciliation Report —
Bank Reconciliation
—
ClearLedger
Transaction Ledger —
Registers — General Ledger
Each transaction mapped to its QuickBooks account
☑ Check rows to activate batch reclassification · Use ☑ All Uncategorized to select all unclassified at once
| # ↕ | DATE ↑ | DESCRIPTION ↕ | QB ACCOUNT ↕ | TYPE | STATEMENT | AMOUNT ↕ | BALANCE ↕ | STATUS |
|---|
ClearLedger
Profit & Loss Statement —
Profit & Loss Statement
QuickBooks-format report generated from bank transactions
📅 Report Scope:
📈 Cost Distribution
ClearLedger
Balance Sheet —
Balance Sheet
QuickBooks-format Balance Sheet — Assets = Liabilities + Equity
ClearLedger
Cash Flow Analysis
Cash Flow Analysis
Monthly cash movement
ClearLedger
Multi-Month Reconciliation Chain
Multi-Month Reconciliation
Chain verification across all uploaded periods
ℹUpload 2+ CSV files to activate.
ClearLedger
Monthly Reconciliations —
Monthly Reconciliations
One row per calendar month — enter the bank statement's ending balance, confirm the match against your books, and close the month when it's final.
💡 Every month the bank issues its statement, come here, type in the Statement Ending Balance from that PDF/CSV.
ClearLedger compares it to your books' closing balance for that month. Once it matches, click ✓ Confirm Reconciled, and when you're
ready to make it permanent, click 🔒 Lock Month — this is a manual action, nothing locks automatically. A locked month uses the same
Period Lock as Chart of Accounts, so transactions in that range can't be changed until an Admin/Supervisor reopens it.
Enhanced Rules
Build smart categorization rules — apply to current company only or all companies · Like QuickBooks memorized transactions
Company Rules
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Smart Learned
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Universal Rules
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Total Rules
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🔨 Build New Rule
Define conditions and actions — test before applying
IF (Conditions)
Match:
THEN (Actions)
📋 All Rules
Chart of Accounts
QuickBooks account names — edit to match your client's COA. Rules auto-map bank transactions to these accounts.
📑 Account Mapping Rules
Each rule maps a bank transaction pattern (description keyword) to a QuickBooks account. Drag to reorder priority.
🏢 Company Rules
Rules that apply ONLY to the active company — not shared with other clients
🏢 These rules are company-specific — they only apply when this company is active. When you switch to another client, these rules are automatically removed. Perfect for vendor names, specific payees, and client-unique patterns.
Select a company to see its rules.
🧠 Smart Rules
Learned from your reclassifications — auto-applied to future CSVs
💡 How it works: Every time you reclassify a transaction, ClearLedger learns the pattern and automatically categorizes similar transactions — in this session and all future CSVs. Just like QuickBooks memorized transactions.
No rules learned yet. Reclassify a transaction to get started.
📋 QuickBooks Account List — Edit & Remove
Edit any account name directly — changes apply immediately to all reports. Remove accounts not needed for this client.
Use 💾 Save Rules to File above to make changes permanent.
🔒 Period Lock
Close a reconciled period to prevent further changes
Once a period is closed, transactions dated within that range can no longer be reclassified, excluded, or unposted —
even by an Admin — until the period is explicitly reopened. Every close and reopen action is recorded in the Audit Log.
Use this once you've confirmed a month's reconciliation is final (e.g. after Post to Books + Export Backup).
Vendors & 1099 Tracking
Track vendor information for 1099-NEC filing. Any vendor paid $600+ requires a 1099. ·
➕ Add / Edit Vendor
⚡ Quick Add — Name Only
· TIN, address and other details can be completed later
Complete / Edit Vendor Details
| Vendor Name | EIN / TIN ⚠=pending | Type | Address | Payment | Txns | YTD Paid | 1099 Required | Actions |
|---|
Disclosures & Terms of Service
Please read these terms carefully before using ClearLedger
⚖ Disclaimer — Not Professional Accounting Advice
ClearLedger is a data processing and reconciliation tool, not a professional accounting, tax, or financial advisory service. The outputs generated by this software — including Profit & Loss statements, Balance Sheets, transaction categorizations, and reclassifications — are intended for informational purposes only and do not constitute professional accounting or tax advice.
Users should consult a licensed CPA, accountant, or tax professional before making financial decisions based on the data processed by this software. ClearLedger and its operators assume no liability for errors, omissions, or misclassifications that may result from the use of this software.
📋 Terms of Service
1. Nature of Service
ClearLedger provides automated bank statement parsing, transaction categorization, reconciliation reporting, and financial statement generation. This is a software tool. Results must be reviewed and verified by a qualified accounting professional before use in financial reporting, tax filings, or business decisions.
2. No Warranty of Accuracy
Transaction categorization is performed using automated pattern-matching rules. ClearLedger does not guarantee that all transactions will be correctly classified. Users are responsible for reviewing all categorizations, reclassifications, and reconciliation outputs before finalizing any financial records.
3. Data Privacy & Security
Financial data uploaded to ClearLedger is processed locally in your browser and/or stored in your designated Supabase database. We do not sell, share, or transmit your financial data to third parties. Users are responsible for maintaining the security of their login credentials and database access. Always use strong passwords and restrict access to authorized personnel only.
4. 1099 & Tax Compliance
The Vendor Tracking and 1099 features are provided as organizational tools only. ClearLedger does not file 1099s or any tax documents on your behalf. Verify all vendor information, TIN numbers, and payment totals with a licensed tax professional before submitting 1099-NEC forms to the IRS. Filing deadlines, thresholds, and requirements are subject to change by the IRS.
5. Limitation of Liability
ClearLedger and its operators shall not be liable for any direct, indirect, incidental, or consequential damages arising from the use or inability to use this software, including but not limited to: tax penalties, audit findings, financial losses, or errors in financial statements resulting from reliance on software-generated outputs.
6. User Responsibilities
Users are responsible for: (a) ensuring all uploaded data is complete and accurate; (b) reviewing all categorizations before finalizing reports; (c) maintaining backup copies of all financial data; (d) complying with all applicable federal, state, and local tax and accounting regulations; and (e) restricting system access to authorized personnel only.
7. IRS Circular 230 Disclosure
Nothing in this software or its outputs constitutes tax advice within the meaning of IRS Circular 230. To the extent this software produces any output that might be construed as tax advice, such output is not intended or written to be used for the purpose of avoiding penalties under the Internal Revenue Code.
8. Governing Law
These terms are governed by the laws of the State of Louisiana, United States of America. Any disputes shall be resolved in the courts of Jefferson Parish, Louisiana.
9. Amendments
ClearLedger reserves the right to update these terms at any time. Continued use of the software constitutes acceptance of any revised terms.
Need professional accounting services?
This software is provided by ClearLedger · www.clearledger.ai
This software is provided by ClearLedger · www.clearledger.ai
Journal Entries
Manual accounting entries — debits must equal credits (double-entry)
➕ New Journal Entry
Debits $0.00 · Credits $0.00
AccountDescriptionDebitCredit
TOTALS
$0.00
$0.00
📓 Posted Journal Entries
ℹNo journal entries posted yet. Use the form above to create your first entry.
Invoices
Create and track client invoices · Mark as paid · Auto-link to bank transactions
➕ New Invoice
$0.00
DescriptionQtyUnit PriceTotal
Subtotal
$0.00
Tax (
%)
$0.00
Total Due
$0.00
🧾 All Invoices
ℹNo invoices yet. Create your first invoice above.
Reports
All financial reports — click to open, print or export to Excel
📊
Profit & Loss
Income, COGS, Expenses, Net Income · Cash or Accrual basis
🏛
Balance Sheet
Assets = Liabilities + Equity · As of date
💧
Cash Flow
Monthly cash movement · Opening and closing balances
📋
General Ledger
All transactions sorted and filtered · Reclassify from here
🏪
Vendors / 1099
Vendor list · YTD payments · 1099-NEC tracking
🧾
Invoices / A/R
Outstanding, paid and overdue invoices · Collections summary
👤
Customers
Customer directory · Invoice history · Outstanding balance
📅
Multi-Month Chain
Verify continuity across periods · Gap detection
Customers
Customer directory — linked automatically to invoices and bank transactions
➕ Add / Edit Customer
| Customer | Contact | Email / Phone | Total Invoiced | Outstanding | Paid | Type | Actions |
|---|